2019 Information for Exhibitors

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Exhibition Hours

Grand Ballroom 5- JW Marriott

Tuesday, September 17, 2019

2:00 p.m. – 4:45 p.m.  Exhibitor Move-in

5:00 p.m. – 6:00 p.m.  Reception – Expo Preview (exhibitors encouraged to be set-up by this time)

Wednesday, September 18, 2019

6:30 a.m. – 8:00 a.m.  Exhibitor Move-in

8:00 a.m. – 1:45 p.m.  Expo Open

1:45 p.m. – 3:30 p.m.  Exhibitor Move-out

Exhibitor Set Up and Tear Down

You can set up your booth during set-up hours on Tuesday afternoon and/or Wednesday morning. Upon arrival, proceed to the exhibitor check-in desk in Grand Ballroom 5, JW Marriott Indianapolis. Our team will be there to greet you with your exhibitor packet and booth attendee passes.

Tear down will take place Wednesday afternoon.

The Westin Indianapolis located at 210 S. West St. in Indianapolis.

Unloading information will be available in July.

You have the option to ship your materials through Excel Decorators (Chamber is not to be held responsible for any items shipped directly to hotel), or to bring in your items on your own with a cart. Carts will be limited, if any. Please plan to bring your own cart to move in/out your materials.

Shipping Instructions

Specific shipping instructions will be included in the exhibitor kit from Excel Decorators.

Please note: The Indiana Chamber of Commerce, JW Marriott Indianapolis and Excel Decorators will not be responsible for items shipped directly to the hotel.


JW Marriott Indianapolis
10 S. West St.
Indianapolis, Indiana 46204

To reserve your hotel room at the discounted conference rate, please go online, contact Nick at [email protected] or call (800) 824-6885 and request the Wellness Summit room rate by August 30, 2019. Discounted rooms subject to availability.


Self-parking and valet parking are both available at the hotel.  All valet parking charges can be billed to your guest room.

  • The JW Marriott parking garage is accessible off either Maryland or Washington Streets. We recommend you park in Purple or Blue areas of the garage.  Published daily rates are $60/day.
  • White River State Park Garage – 650 W. Washington St. – The White River State Park Garage is located across the street from the JW Marriott and just a short walk to the event venue.  Daily rate is $40/day.
  • Capitol Commons – Underground parking in front of the Westin Indianapolis, entrances are on Maryland St., W. Washington St. and Capitol Ave.  Published daily rates are $60/day.
  • Plaza Park – Enter on Capitol Ave. (just south of Maryland St. intersection) across from the Convention Center. Published daily rates are $40/day.
  • On-street – Meters can be found on the street around the building.

For more information, please visit the hotel website.

Exhibitor Decorator Kit and Booth Assignments

Booths numbers have been distributed. The exhibitor decorator kit from Excel Decorators will be emailed to all exhibitor contacts the week of August 19. Excel Decorators will take care of your drayage needs and additional booth furnishings. If you have not received your exhibitor services kit or booth number by August 23, please contact [email protected].

We reserve the right to make changes in order to accommodate the sponsors and exhibitors who have registered this year for the Wellness Summit Expo.

The furnishings provided in each booth include a 6-foot skirted table, two chairs, signage, and a wastebasket. Electricity and high speed Wi-Fi is not included. You may order electricity through the JW Marriott should you need it. Basic Wi-Fi is included. Wi-Fi login and password information will be provided onsite in the program guide.

Drawings for Prizes

We anticipate 300+ attendees at this year’s conference. It will be the responsibility of each exhibitor to determine the winner of their prize at the conclusion of the Wellness Summit Expo. As the exhibitor, you are responsible for drawing names at your booth and either personally delivering the prize to the winning attendee, mailing the prize to their homes or writing the name of your winner and your booth number on the white board provided. More information will be provided at registration on the process. If you do not wish to participate in these drawings, you are not obligated to do so.